AI-Powered Process Consulting

Your processes discovered, mapped and optimized in weeks — not months

The Process Sprint is a fixed-scope consulting package: HEFLO's AI maps your processes in BPMN, specialists review and validate them, and your priority process is delivered redesigned and running as a working prototype on the platform.

4 weeks. Scope, timeline and price fixed before you start.

Size up my processes How it works

Why does process mapping take so long — and age before anyone uses it?

No company skips process mapping because it thinks mapping doesn't matter. The project starts with good intentions — and good people: interviews scheduled, analysts assigned, an experienced consultant on board. Senior consultants bring real repertoire and contextual judgment no tool replaces. The problem isn't the people; it's the model. Billing by the hour means every interview, every flow revision and every validation round stretches both the timeline and the budget. By the time the final report arrives, months later, the operation has already changed.

In practice:

The budget is unpredictable: hourly scope grows with every "discovery" mid-project

Discovery eats weeks of calendar time from the people who know the process best — the busiest ones

The output arrives as PowerPoint and PDF: impressive in the presentation, forgotten in a network folder three months later

The redesign (TO-BE) never leaves the page — nobody sees the new process working before committing to invest

Every department documents differently, and there is no official version: when auditors ask "which process is in force?", the hunt begins

And when the project ends, the knowledge leaves with the consultant

The outcome is familiar: mapped processes nobody follows and diagnostics nobody executes. Not because the work was done badly — but because the delivery format doesn't survive daily operations.

What do you get in a 4-week sprint?

The sprint is a fixed package: scope defined together at kickoff, fixed timeline and fixed price. No overtime billing, no elastic scope, no endless committees.

Want examples of what fits in one credit?
  1. 1

    Prioritization kickoff (Sprint 0)

    In a ~1 hour session, your list of candidate processes is classified into credits using objective criteria for size and complexity. You leave with a prioritized, sized backlog — already the first delivery of value.

  2. 2

    AS-IS discovery and mapping — 5 process credits

    The AI processes interviews, documents and screens from your systems and generates the BPMN 2.0 mapping of your current processes — validated with each process owner and reviewed by specialists. The longest, most expensive stage of the traditional model, delivered in days.

  3. 3

    1 priority process optimized (TO-BE) — as a working prototype

    Your most critical process is redesigned and delivered running on the platform: your team clicks through it, fills in forms, approves steps and sees the new process genuinely working — before any automation investment decision.

  4. 4

    6 months of the HEFLO platform included

    Mapped processes are published as the company's official documentation — a reference portal for every employee, version control, assigned owners and an audit trail. The knowledge doesn't leave when the project ends: it stays in your house.

What changes in practice with the sprint?

Processes mapped in days, validated by the people who run them — not months of interviews

Budget closed before you start: you know the price and the timeline on signing day

The redesign becomes a clickable prototype — the automation decision is made watching the process run

Documentation published in an official portal, with the version in force and an audit trail

A classified, sized process backlog — you decide the pace of the next sprints

Documents handled with AES-256 encryption, restricted access and automatic deletion after 30 days

Why can HEFLO deliver this?

Traditional consultancies deliver valuable expertise, but in an hourly model that makes discovery slower and more expensive. Generic AI tools produce diagrams fast, but without validation from the people who actually run the process.

The sprint brings both ends together:

State-of-the-art AI applied to BPMN 2.0

We use state-of-the-art language models, guided by industry best practices in process modeling and by the BPMN 2.0 standard. Your data trains no model: what you send serves your project, and nothing else.

Expert human review

Every mapping and every redesign is reviewed by process analysts — the AI accelerates, the specialist answers for the result.

The result lives on a platform, not in a PDF

Mapping, publishing, versioning and executing all happen in the same place. The sprint ends inside the product — not in a network folder.

Security from the first upload

AES-256 encryption at rest and TLS 1.2+ in transit, multi-factor authentication and annual third-party penetration testing. We are preparing our ISMS in alignment with ISO/IEC 27001. Personal data is handled under applicable data protection law (GDPR/LGPD), with an appointed DPO, and uploaded files are automatically deleted after 30 days if the project doesn't move forward.

How does the sprint work, step by step?

From the first upload to publication in the official portal: click each step to see what happens.

Step 01 · Size up

You send whatever you have — and get the pre-classification within hours

You send whatever you have (SOPs, old flowcharts, screenshots — any format) into a secure environment with a digitally accepted NDA. Within hours, you get the pre-classification: how many processes exist and the size of each one in credits.

In this step

  • 1Upload to a secure environment, in any format
  • 2Digitally accepted NDA before the first file
  • 3Count of identified processes
  • 4Size of each process estimated in credits

Process credits

How far do the 5 process credits go?

The credit is the sprint's unit of scope: 1 credit ≈ a process with up to ~20 activities, 4 departments involved, 3 one-hour interviews and 2 systems. In practice:

Processes that typically fit in 1 credit

Processes that go beyond 1 credit

Processes that usually take 2 credits

Because they span more departments or more systems: employee onboarding, accounts payable with invoice validation, customer onboarding, supplier qualification.

  • HR + IT + Facilities + Finance
  • CRM + Billing
  • Cross-team technical validation

End-to-end processes

A full order-to-cash or procure-to-pay is, in practice, 4 to 8 chained processes. At kickoff we break it down together: each segment becomes a classified process, you prioritize the most critical ones for this sprint — and the rest stays as an already-sized backlog for the next ones.

A typical sprint

  • Expense reimbursement1
  • Purchase requisition1
  • System access provisioning1
  • Employee onboarding2

= 5 creditswith onboarding redesigned and delivered as a working prototype.

Start by sizing up your sprint

Talk to our team: in ~1 minute we understand your situation and, from whatever you already have at hand, we return the pre-classification of your processes within hours — no commitment and no upload required.
Size up my processes

Frequently asked questions

The Process Sprint is a fixed-scope process consulting package delivered by AI with human review: AS-IS discovery and mapping of up to 5 process credits, 1 optimized process delivered as a working prototype, and 6 months of the HEFLO platform for official publication — in 4 weeks, at a fixed price.
The process credit is the sprint's unit of scope: 1 credit equals a process with up to ~20 activities, 4 departments involved, 3 one-hour interviews and 2 systems. Larger processes are broken into subprocesses or consume additional credits — all defined together at kickoff, before the work starts.
For discovery, mapping, diagnosis and redesign — yes, with the fixed timeline and fixed price an hourly model can't offer. Organizational change management and extensive training are outside the scope and can be run by partners or by the consultancy of your choice.
No. Interviews are conducted by human specialists (lean: up to 3 one-hour sessions per process). The AI processes the material — transcripts, documents, screens — and generates the BPMN mapping, which the specialist reviews and the process owner validates.
Yes. The environment uses AES-256 encryption at rest and TLS 1.2+ in transit, with restricted access and multi-factor authentication. HEFLO's AI features do not train models on customer data. If the project doesn't move forward, files are automatically deleted after 30 days. Personal data is handled under applicable data protection law (GDPR/LGPD), with a declared purpose of commercial sizing.
The excess is sliced off and becomes backlog for the next sprint, or consumes additional credits — your decision, made transparently. The sprint timeline is not blown.
What if your processes don't fit in one sprint?
End-to-end chains, multiple business units, dozens of processes: our special projects track applies the same method in waves. Tell us your scenario and we'll tell you how many waves it takes.
Talk about a special project